This policy lets you know what happens to any personal data that you give to us, or any that we may collect from, or about you. It applies to all products and services, and instances where we collect your personal data.
We take your privacy seriously and information provided to us will be used and stored in accordance with the General Data Protection Regulations (GDPR).
We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.
Any questions regarding this policy and our privacy practices should be sent in writing to the Data Protection Manager.
30 Chester Street
This policy was last updated in November 2021.
An organisation who (either alone, jointly, or in common with other organisations) determines the purposes for which and the manner in which any personal data are, or are to be, processed.
Expo Hire UK Ltd - Registered in England and Wales (Company No. 10545198)
We obtain information about you when you use our website, call or email us for support, or complete a contact form at an event.
Personal information that we’ll process includes:
We will use your information to:
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
We rely on the following legal bases to use your personal data:
1. Where it is needed to provide you with our products or services,
2. Where it is in our legitimate interests to do so
3. To comply with our legal obligations
Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:
We’re unable to provide you with our services if you do not provide certain information to us. In cases where providing some personal information is optional, we’ll make this clear.
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes unless you have provided consent.
We may share information with the following third parties for the purposes listed:
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us then you can select your choices on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message, unless you have given your prior consent.
Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we will explain at that time if they apply or not.
You have the right to ask for a copy of the information we hold about you by contacting our Data Protection Manager.
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the software encryption on SSL. When you are on a secure page, a lock icon will appear on your web browsers.
Non-sensitive details (your email address etc.) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where you have chosen a password, which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We may analyse your personal information to create a profile which may include your employment details, age and location, so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources, such as your professional registration data, to help us do this effectively.
In addition, if you link to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third-party site.